Moneymanagement’s Weblog

GROUP DISCUSSION AND INTERVIEW IN A COMPITITIVE EXAMINATION

Posted in MBA, Uncategorized by moneymanagement on December 13, 2007

What is group discussion (GD)? As the term implies it is a discussion by a group of people, which involves a free exchange of thoughts and ideas among a members of the group.
Listed below are some pointers to be kept in mind for being effective in a GD:

  1. Be Natural
    • The best mantra is – “be your natural self’
    • See GD as just an extension of any other situation you encounter in normal routine.
  1. Must Speak:
    • The first principal of GD is that you must speak
    • Before you start speaking, think through the major issues in the topic.
    • Jot down points on the paper or mentally work out the framework for analysis.
    • If you do not understand the topic, ask the group what the topic means and accept your ignorance, or else wait, maybe the meaning will become clear after a few minutes of the discussion.
  1. Opening and Closing:
    • Opening a discussion is a high risk-high return strategy
    • Speak first only if you have sensible things to say. Otherwise keep silent and let someone else start.
    • Try and summarize the discussion at the end.

4. Be an active listener:

    • Carefully listen to others’ contribution to avoid pitfalls. It is very important to listen at every stage of the discussion as it will benefit you.
    • It prevents you from repeating something already said.
    • Help you take the discussion forward where another participant has left off.
    • Help you understand a topic of which you were ignorant, before the first speaker defined it.

5. Be assertive, not aggressive:

    • Do not get emotionally involved in the arguments.
    • Do not take it as a personal affront if others disagree with you.
    • Share your reasoning first
    • Do not express your stand initially. Note down major issues’ and remember not to jump to conclusions. Instead arrive at a stand of your own.
    • Remember, you are being evaluated on how you think and not what you think.
    1. Avoid any irritating gestures, like the following
    • Do not slouch in your chair, stretch your legs out, fidget or keep shaking your legs, play with your pen or any other object and do not point at others
    • Do not block your neighbors by bending too much forward in order to be heard.

      • PERSONAL INTERVIEW
    An interview is a face –to-face meeting, especially for the purpose of obtaining a statement or for assessing the qualities of a candidate. It further, indicates a physical meeting of people.
    Tips for the interview:-
  1. Entering the room
    • Prior to entering the room, adjust your attire so that it falls well.
    • Before entering enquire by saying, ‘May I come in Sir / Madam’
    • If the door was closed before you entered, make sure you shut the door behind you softly.
    • Face the panel and confidently say ‘Good day Sir /Madam’
    • If the members of the interview board want to shake hands, then offer a firm grip first maintaining eye contact and a smile.
    • Seek permission to sit down. If the interviewers are standing, wait for them to sit down first before sitting.
  2. Enthusiasm
    • The interviewer normally pays more attention if you display an enthusiasm in whatever you say.
    • You should maintain a cheerful disposition throughout the interview
  1. Don’t Bluff:
    • If you do not know the answer to a question, it is better to acknowledge it, rather than trying to bluff your way through it.
    • The interviewer will respect your honesty.
    • In our experience, interviewers immediately take a stance of grilling a candidate if they suspect him of her of lying.
  1. Interviewer Fatigue:
    • Mostly interviews are conducted the whole day leading to fatigued minds
    • A little humor as a starter will ease the fatigued mind
    • You must be proactive in offering information about yourself as the interviewers will be willing listeners.
  1. Be well-mannered:
    • The way you conduct yourself reflects your upbringing and your culture.
    • It is good to project an air of humility
    • Over confidence is often misinterpreted by interviewees as arrogance
  1. Avoid Slang:
    • During an interview, slang will probably not be understood, and certainly not appreciated. Your communication needs to be as formal and explicit as possible.
  1. Be poised:
    • Your posture during the interview adds or diminishes your personality.
    • You should keep all certificates, testimonials and other relevant documents neatly on the table, preferably in a single file.
    • It is vital to be conscious about your posture and gesticulations as they tell a lot about our personality.
  1. Eye contact:
    • You must eye contact with the panel, right through the interview. This shows your self-confidence and honesty
    • Many interviewees’ while answering, tend to look away. This conveys you are concealing your own anxiety, fear and lack of confidence.
  1. Listen carefully:
    • It is imperative for you to listen carefully to the questions being asked.
    • If a question is not clear, it would be quite in order for you to seek clarification on the same.
    • Seeking clarification is far better than giving an irrelevant answer.
    • It is very annoying when an interviewee misinterprets the questions, and answers by saying something which is irrelevant.
  1. Be natural:
    • Many interviewees adopt a stance which is not their natural self.
    • Interviewers appreciate a natural person rather than an actor.
    • It is best for you to talk in the natural manner because then you appear genuine.

TYPICAL QUESTIONS ASKED IN A PERSONAL INTERVIEW:

    1. Tell me about yourself.
    • This is a very general question in which you can say almost anything about yourself.
    • Prepare yourself for such a question so that you can tell about those things which are important such as basic details, your personality traits, achievements, aspirations, motivations and ambitions.
    • Remember that a two sentence answer will only convey how little there is to know about your

Q What are your strengths and weakness?

  • This is a question that has stumped many an interviewee.
  • It is asked to ascertain how much you know about yourself, since a person who knows oneself well is likely to be more effective in life.
  • Go to the interview having thought out well in advance what your strengths and weakness are and how you intend to improve on your weaknesses.

Q Tell us about your family background.

  • This question is asked by interviewers in order to determine the social, cultural, religious and economic milieu you have come from.
  • It gives the interviewer a clue about your attitudes and values
  • The best approach for such a question is to bring out not only the facts of parentage and background but also some of the good principals they have taught you. Mention family values.
    THE BOTTOMLINE:
    Managing yourself effectively under all circumstances is critical to your success. Tell yourself that you are as much an architect of a good interview as the panel. You will enjoy the experience with this perspective.
    And lastly,
    BELIEVE IN YOURSELF!!!!

Website: http://www.training-classes.com/learn/_k/p/e/r/personal_interview/
http://www.businessworld.in/b_school/gd_article6.asp
Book Reference:

  1. How to prepare for group discussion and interview (with Audio Cassette)
    By: Prasad H.M.

Published By: Tata Mcgraw-Hill

  1. How to prepare for GD and Interview, 2/E
    By: Prasad, Hari Mohan, Rajnish

Published By: Prentice hall of India

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